INFORMATION CLAUSE
In relation to art. 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) we hereby present information about circumstances of processing of your personal data.
ADMINISTRATOR OF DATA
The administrator of personal data is Incolab Services Poland Sp. zo. o. with its registered office in Olsztyn, al. Marsz. Piłsudskiego 77, 10-449, entered into the Register of Entrepreneurs kept by the District Court in Olsztyn, VII Commercial Division of the National Court Register under NCR number 0000239014, TIN: 739-349-65-61, REGON no.: 280039982.
The administrator has appointed a person responsible for personal data at the company, whom you can contact at the following e-mail address: biuro@incolab.pl, phone number: 89 539 91 00 or by sending mail with a note „Personal Data” to the administrator’s address.
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (GDPR) |
Duration of processing |
|
Selection of candidates |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR– based on hiring new personnel |
Up to 3 months after the end of the recruitment process |
RECIPIENTS OF DATA
The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to take part in the recruitment process. Without provision of his/her personal data, the candidate cannot take part in the recruitment process.
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (GDPR) |
Duration of processing |
|
1) completing the employer’s obligations resulting from the employment relationships |
Processing is required to take action before entering into an agreement and executing it (art. 6 sec. 1 let. b) GDPR) |
10 years after the end of cooperation |
|
2) completing the employer’s obligations resulting from the labour law |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. c) GDPR) in relation to the Labour Code and executive acts |
10 years after the end of cooperation |
|
3) registering persons for social insurance |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. c) GDPR) in relation to the Act on the Social Insurance system |
10 years after the end of cooperation |
|
4) keeping accounting and tax records |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. c) GDPR) in relation to art. 74 of the Act on Accounting and other acts on taxes |
5 full years after the end of a calendar years |
|
5) seeking claims and defence against claims |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. f) GDPR) – defence of entrepreneur’s interests |
10 years after the end of cooperation |
RECIPIENTS OF DATA
The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, accounting, postal and currier services (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) transfer your personal data (processed under an agreement)
6) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to establish commercial cooperation. Without provision of your data, it's impossible to hire an employee or perform the employer’s tasks in a proper way.
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (GDPR) |
Period of processing |
|
1) establishing trade relations– purchase |
Necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – purchasing goods and services necessary to conduct business operations |
Until an effective appeal/ deletion request is reported |
|
2) entering into and executing a purchase agreement |
Processing is required to take action before entering into an agreement and executing it (art. 6 sec. 1 let. b) GDPR) |
Until an effective appeal/ deletion request is reported |
|
3) reviewing claims, complaints, applications |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on taking care of the quality of deliveries |
Until an effective appeal/ deletion request is reported |
|
4) keeping accounting and tax records |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. c) GDPR) – |
5 full years after the end of a calendar years |
|
5) seeking claims and defence against claims |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – defence of entrepreneur’s interests |
10 years after the end of cooperation |
RECIPIENTS OF DATA
The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, accounting, postal and currier services (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) transfer your personal data (processed under an agreement)
6) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to establish commercial cooperation. Without provision of your data, it's impossible to place offer inquiries, enter into agreements and execute them.
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (GDPR) |
Duration of processing |
|
1) establishing trade relations– sale |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on the intent to sale services |
Until an effective appeal/ deletion request is reported |
|
2) entering into and executing a purchase agreement |
Processing is required to take action before entering into an agreement and executing it (art. 6 sec. 1 let. b) GDPR) |
Until an effective appeal/ deletion request is reported |
|
3) reviewing claims, complaints, applications |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on taking care of quality and image of the entrepreneur |
One year after sending an application, a claim or lodging a complaint |
|
4) keeping accounting and tax records |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. c) GDPR) in relation to art. 74 of the Act on Accounting and other acts on taxes |
5 full years after the end of a calendar years |
|
5) debt collection |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on maintaining financial liquidity |
Until the time of full settlement |
|
6) seeking claims and defence against claims |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – defence of entrepreneur’s interests |
10 years after the end of cooperation |
|
7) marketing of own services |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR)– based on taking care of quality and image of the entrepreneur |
Until an effective appeal/ deletion request is reported |
|
8) marketing of external services / goods – those of partners |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on sale of services and promotion of commercial partners |
Until an effective appeal/ deletion request is reported |
RECIPIENTS OF DATA
Ad The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, accounting, postal and currier services as well as law firms (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) transfer your personal data (processed under an agreement)
6) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to establish commercial cooperation. Without provision of your data, it's impossible to place offer inquiries, enter into agreements and execute them.
I hereby declare that I have familiarized myself with the above information about personal data protection and processing of my personal data by Incolab Services Poland Sp. z o.o.
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (the so called GDPR) |
Duration of processing |
|
1) establishing trade relations– sale |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR)– based on the intent to sale services |
Until an effective claim / appeal/ deletion request is reported |
|
2) reviewing claims, complaints, applications |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on taking care of quality and image of the entrepreneur |
One year after sending an application, a claim or lodging a complaint |
|
3) keeping accounting and tax records |
Processing is required to fulfil a legal obligation (art. 6 sec. 1 let. c) GDPR) in relation to art. 74 of the Act on Accounting and other acts on taxes |
5 full years after the end of a calendar years |
|
4) debt collection |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – based on maintaining financial liquidity |
Until the time of full settlement |
|
5) seeking claims and defence against claims |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – defence of entrepreneur’s interests |
10 years after the end of cooperation |
RECIPIENTS OF DATA
Ad The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, accounting, postal and currier services as well as law firms (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to establish commercial cooperation with the employer or the client. Without provision of your data, it's impossible to establish any form of cooperation
PURPOSES OF PROCESSING, LEGAL BASES AND DURATION OF PROCESSING
|
Purpose of processing |
Legal basis for processing is regulation no. 2016/679 (the so called GDPR) |
Duration of processing |
|
1) correspondence registration and replying |
Necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – timely response to letters, timely completion of supplier payments, taking care of the quality of cooperation with clients and other interested parties |
10 years from sending or receiving correspondence |
|
2) seeking claims and defence against claims |
Processing is necessary for the purposes resulting from the legally justified interests of the administrator (art. 6 sect. 1 let. f) GDPR) – defence of entrepreneur’s interests |
10 years from the end of cooperation |
RECIPIENTS OF DATA
The administrator shall transfer personal data only to trusted recipients such as providers of IT services, e-mail hosting, accounting, postal and currier services (who provide services for Incolab Services Poland Sp. z o.o.).
Due to the fact that we process your personal data, you have the right to:
1) request access to your personal data,
2) request correction of your personal data,
3) request deletion or limitation of processing of your personal data,
4) appeal against processing of your personal data,
5) lodge a completing with the supervisory body (President of the Office for Personal Data Protection).
Provision of data is voluntary, but it’s required to establish commercial cooperation with the employer or the client. Without provision of your data, it's impossible to establish any form of cooperation.